TERMS OF REFERENCE
Final Evaluation of the Ambon Up-rooted People Project in Maluku
Hivos, October 2013
The Aid to Uprooted People (AUP) project Maluku is implemented from November 2010 till October 2013. The general objective of this project is to ensure sustainable resettlements and livlihoods for IDPs left behind in the recovery process in Maluku province. While the specific objective is to ensure that returning/relocating IDPs and poor host family households in Maluku are properly settled and integrated in communities and included in programmes and policies of local governments. The direct beneficiaries have traditionally been IDPs returnees, refugees including ex-refugee and their host communities in Ambon City, West Seram and Central Maluku. The final beneficiaries are an estimated 4.500 IDPs that still living in temporary settlements and not reintegrated or meeting basic settlements and host communities in areas where finally choose to settle as well as society in Maluku at large.
The approach of this project is grounded in rights-based methodologies, facilitating empowerment and community-based planning to determine interventions, at the same time as ensuring capacity building and alignment with local government decision-making and implementation structures to ensure responsiveness and sustainability of infrastructure, and livelihoods interventions.
Hivos working with Yayasan Baileo in the implementation of AUP Project for 36 months. The European Commission has sent their consultant to visit the program in 2011. Since the project will end on 31 October 2013, it has become time to recruit the services of an evaluator to evaluate all the project outputs and its impact for beneficiaries. Considering the limited budget available and the fact that three locations need to be visited, the evaluation will be facilitated by project staff.
Widespread communal violence in Indonesia that accompanied the fall of the New Order in 1998 displaced an estimated 1.4 million people. More than ten years on, 120,000 are still thought to be displaced or failing to achieve basic rights. In Maluku, where 500,000 were displaced in inter-communal religious conflict between 1999-2002, at least 2,500 households still live in temporary settlements on the islands of Ambon and Seram alone. Still vulnerable to further displacement, many have limited access to water and sanitation, land or livelihood opportunities. Following central government withdrawal of IDP status and closure of a nationally funded housing programme, local governments have also ended their assistance. Although many still wish to return, lack of assistance, competing claims to their land, and concerns about reintegration form formidable barriers. Vacated land has often been seized or subjected to competing claims, sometimes sparking violence. Meanwhile, poverty in Maluku is among the highest in Indonesia, and host communities also have poor facilities and services, creating potential for jealousy over aid. Womens issues are a particular concern: studies document high levels of domestic violence and exclusion from decision-making, and these are exacerbated by displacement. Vulnerable groups like children and women-headed households also need specific attention.
The action will address key problems for people left behind in the recovery process in Seram and Ambon islands in Maluku. These include insecure land entitlement and poor housing conditions, poor access to safe water, limited access to land or livelihoods opportunities, and lack of assistance or integration in government policies and programmes. Meanwhile, problems of host communities in return or relocation sites include limited infrastructure and livelihoods, and must also be addressed in order to foster integration and social cohesion. Particular problems for women and vulnerable groups, such as women household heads and children, include exclusion and decision-making that does not take account of their needs. In addition, at community level, village and customary institutions lack capacity to govern equitably or promote reconciliation, while at district and provincial level, local governments and civil society have limited capacity and resources to address issues of displacement and reconciliation.
IDP households in temporary settlements on Ambon and Seram have few resources to re-establish shelter, no access to assistance, and are concerned about access to essential facilities and health and education services in resettlement locations. They also have limited capacity to resolve conflicting claims to their land or to reintegrate with communities. The action will empower beneficiaries to plan returns, or where necessary relocations, negotiate with host communities over land and establish adequate shelter.
In light of high levels of poverty, marginalization of host communities and the need to foster reconciliation are key issues since not many policies and programs response this situation post the conflictIn addition to poor livelihoods, infrastructure and services in villages are also often sub-standard. Targeting poor members of host communities together with IDPs is essential, and this will be achieved through support for joint village planning, development of village infrastructure for common benefit, and strengthening inclusive governance by customary and village institutions. In the course of these activities, the action will build capacity of village and customary leaders to establish inclusive policies and planning, and help them link to mainstream district planning through the government musrenbang planning process. Livelihoods will also be supported to improve food and income security of displaced people and poor host community members, through improved access to land and provision of inputs and trainings in technical and management skills. Women, in particular widows and single mothers, are particularly vulnerable, excluded as they often are from decision making, subject to abuse, and with limited livelihoods options. The action therefore provides for capacity building, empowerment and targeted livelihoods assistance. The role and representation of women in customary and village institutions will also be promoted.
Advocacy will also address entitlements to assistance and inclusion in development planning. Working with the Maluku IDP Coalition, the action will build the capacity of grassroots actors to advocate on these issues. Advocacy by civil society stakeholders on these issues will also be strengthened through trainings on budget and programme analysis, and small grants provided for grassroots empowerment and advocacy on specific issues for women and children. Close coordination with district, provincial and national government will promote support for programme activities and advocacy aims.
Finally, final beneficiaries, which include IDPs not assisted in the action, host communities across the province, and society at large, will also see social and economic benefits from stabilization and normalization that improved local capacity for handling reconciliation and social integration will help to bring about.
1. Name of consultants and qualifications
Names of consultants are subject to selection process.
This evaluation will be done by one international or national and local consultant. The national consultant should have at least 8 years of experience and be able to speak Indonesian and English well. The local consultant should also have at least 6 years of experience and proficiency in English (able to contribute to reporting in English). Evaluation experience and knowledge of the general Indonesian socio-economic conditions are requirements for both consultants.
2. Organizational affiliation
The evaluators may be individuals or employees of a National NGOs or consulting firm or other agency.
3. Scope of Services In order to gain insight in the quality and impact of the AUP project, an evaluation will be undertaken which will consist of the following activities:
1. Review of relevant documents
HIVOS will provide relevant background/project documents, including (but not limited to):
Project proposal, log frame and budget;
Project progress reports;
Project documents, work plans, TORs as available;
Project reports done by program-consultants
Mid Term Review report
Relevant correspondence (at request of consultants);
Relevant EC regulations.
The consultants are expected to study the documents thoroughly and obtain an in-depth knowledge of the project design, setup, planning process, implementation and exit strategy.
2. Visits to Jakarta HQ and project sites in Maluku to observe and collect information on project results;
The consultants will receive a briefing on the project from the Program Leader in Jakarta. Some time will be provided to prepare for the visits in the field (bookings, accommodation and transport facilitated by HIVOS). The consultants will spend time in the project office in Maluku and will be escorted to the project sites by Yayasan Baileo as an implementer organization. The consultants will meet with key project staff (including administrative support staff), beneficiaries, government staff and relevant local NGOs/universities. The consultants will visit selected target villages, have meetings and discussions with beneficiaries and local key persons and will visit locations where HIVOS has set up activity groups, physical infrastructure, recruited and trained cadres, etc. Field visits will include a briefing at the start and a debriefing at the end in Ambon.
3. Develop or select appropriate evaluation tools and document and implement these in the course of the evaluation based on proper project-related considerations;
The consultants will apply these tools and methodologies, which may include:
o Rapid Appraisal (Key informant interviews, FGD, Community Group Interview, Direct Observation, Mini-survey)
o Participatory Methods (stakeholder analysis, beneficiary assessments)
o Other relevant approaches.
Selection, development and application of tools will be described in short in the report.
4. Undertake the evaluation referring to project performance and impact indicators as presented in the project logframe.
The consultants will use the AUP project logframe as the main reference for conducting this evaluation. The consultants will look at both performance and impact indicators. The risk factors will also be evaluated and discussed. In case of the performance indicators the consultants will see if the project met its targets and delivered high-quality, planned activities. To evaluate results against impact indicators, the consultants will undertake a systematic identification of the effects positive or negative, intended or not on individuals, households, institutions, and the environment caused by the AUP activities. The results are to be related to the position of uprooted people in both project target areas (location specific). The Consultants are also expected to measure relevance of the objectives in the uprooted people context; analyze operational effectiveness and efficiency, and sustainability and look at the quality of the partnerships.
5. Presentation of the results
The consultants will hold a presentation to HIVOS staff in Jakarta at the end of the mission. The draft results in writing are to be submitted within one week after the field visits are finished. The discussions at the presentation will be included in the report. The report will make references to the EC evaluation. The evaluation report will comply with EC visibility regulations and will be written in English.
The consultants will submit a draft report in English with the following format
1. Executive summary (with Bahasa translation, one page)
2. Introduction (one page)
3. Objectives and approach of the evaluation (3 pages)
4. Evaluation results (15 pages)
5. Conclusions and recommendations (2 pages)
Total length minimum 20 to maximum of 25 pages (sections 1-5) plus annexes.
In addition to general review and assessment of the program, the report must specifically address all research questions of section 4 above.
4. Number of days
Total number of evaluation days (incl. weekend days): 15 days
Draft report due: 5 days after field visits. Target date: 30 November 2013
Completed report submission date: 2 days after receiving comments from HIVOS. Target date: 17 December 2013.
5. Method of accountability
The consultants will ensure quality and timeliness of the work and the reports. HIVOS will monitor the work and have regular discussions and meetings. The consultants will need to submit reports on time. Any delay needs to be reported immediately and HIVOS will have the right to apply a 2% reduction of payment for every day of delay in submission of reports (to be applied in case of serious delays).
The proposed experts for undertaking assignment cannot be changed during the study period without prior approval of Hivos. Based on the TOR, individuals or national NGOs or consultancy firms are requested to submit their proposals. The proposal should include:
a. The organizations capacity statement
b. A proposed sound methodology, schedule of activities, profile of the key team members, and description on how to manage the data collection process (including number of enumerators, supervisors, and data entry staff)
c. Financial proposal
The deadline date of the proposal submission is Wednesday, 23 October 2013.
The proposal assessment, selection and appointment will done in the week of 24-25 of October 2013 and announcement is made accordingly.
Please send your letter of expression of interest and proposal to: firstname.lastname@example.org with reference code EoI AuP Maluku.
Only short listed applicants will be contacted.
For further information please see our website: www.hivos.org