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International Organization for Migration (IOM)
Indonesia is looking for a
GIS/Information Management Assistant, according
to the terms of reference below:


Reference No.

Position title

Position grade

Base Salary

Duty station

Type & duration of Contract


GIS/Information Management Assistant

General Service Staff, Grade 4

IDR 9,266,750 per month

Banda Aceh

Special All Inclusive Contract for 3 (three) months, with
the possibility of extension.
The tenure of contract of internal candidate

holding a Fixed Term/Regular contract will remain unchanged.

Seniority band:

Job family:

Organizational unit:

Position number

Position rated ยจ

Subject to rotation

Band IV

Media & Communication

DRR Project IOM Banda Aceh




Reporting directly to

DRR Coordinator

Overall supervision by

HoSO / Project Manager

Managerial responsibility


Directly reporting staff


Organizational Context and Scope

Established in 1951,
IOM is the leading inter-governmental organization in the field of migration
and works closely with governmental, intergovernmental and non-governmental
partners. IOM is dedicated to promoting humane and orderly migration for the
benefit of all. It does so by providing services and advice to governments
and migrants

Under direct
supervision of DRR Coordinator, overall supervision of Head of Sub-Office
(HoSO) and in close relation with relevant units, the GIS/Information
Management (GIS/IM) Assistant will assists in the implementation and
monitoring of GIS/IM components as part of Disaster Risk Reduction (DRR)
project in Aceh Province.

Responsibilities and Accountabilities

Assist the
DRR coordinator to develop relevant maps for project planning, implementation
and reporting, making use of GIS and other suitable tools;

Assist DRR
Coordinator and relevant units to record and maintain various training/
government databases, using existing tools or introducing new element
as deemed necessary;

Assist in
planning and implementation including facilitation of capacity building
activities for targeted government entities and other stakeholders at
various level (provincial district and sub-district);

coordination with DRR coordinator, provide technical assistance pertaining
GIS/IMT to government officials at various level;

coordination with DRR Coordinator, plan and facilitate activities
pertaining mapping and IM at community level;

Assist DRR
Coordinator to provide day-to-day supervision to partners for the
implementation of GIS/IM related trainings and capacity building for
targeted government entities, communities, and other stakeholders;

Assist DRR
Coordinator in developing suitable tools for office filing and
data sharing for IOM offices in Aceh;

Assist DRR
Coordinator to contribute to the program monitoring of performance
indicators and regular reporting systems by preparing data analysis,
summary sheets and reports in accordance to program needs.

Compile and
conduct analysis of primary and secondary data (in house or external
research/assessment) necessary for IOM project planning and

Ensure daily
activities back up, filing of data and safeguarding of IOMs program
activities information in both hard and magnetic versions;

Maintain and
provide troubleshooting for office
ITC equipment including office network;

In close
coordination with IOM Indonesia ITC (Information, Technology &
Communication) staff, maintain ITC functions including maintenance of
internet solutions and trouble shooting at various district field offices
in Aceh;

Adhere to IOM
data protection confidentiality policy as well as strict compliance to IOM
Code of Conduct at all times;

records of all ITC equipment, usage and servicing as needed

Perform such other related duties as may be assigned


The incumbent is expected to
demonstrate the following technical and behavioural competencies


(a) Takes responsibility
and manages constructive criticism; b) Works effectively with all clients and
stakeholders; c) Promotes continuous learning; communicates clearly; d)Takes
initiative and drives high levels of performance management; e)Plans work,
anticipates risks, and sets goals within area of responsibility; f)Displays
mastery of subject matter; g) Contributes to a collegial team environment; i) Incorporates
gender-related needs, perspectives, and concerns, and promotes equal gender
participation; j) Displays awareness of relevant technological solutions; k) Works
with internal and external stakeholders to meet resource needs of IOM.


a) Drives and fosters understanding of Media and Communications concepts
amongst key personnel in IOM

b) Correctly and effectively applies knowledge of traditional and social

c) Interfaces across units and departments within IOM to extract relevant

V. Education, Qualifications and Experience

Diploma Degree preferably in computer science,
geodesic, geography and a combination of relevant education and professional

A minimum of four years of experience in related

Ability to use MS software, web-based and/or
client-server database system implementations a distinctive advantage. Advanced
knowledge of MS Excel for data analysis and statistical reporting.

Solid understanding of GIS software including
open source software (e.g. ArcGIS, Quantum GIS)

Demonstrated strong result in area of GIS,
information management, data frames, data analysis and spatial data management

Familiarity with Disaster Risk Reduction issues
and Indonesian Spatial Data and Disaster Management laws.

Willingness to travel to implementation areas in
various districts as necessary

Proven ability to work effectively under
pressure and hardship conditions, excellent teamwork and communication skills,
cross cultural and gender sensitivity.

Able to work with minimal supervision and
demonstrate high level of initiative, perseverance and professional commitment
to achieve high quality results.

Proven ability to handle confidential data in a
professional, responsible and mature manner


Fluency in English and
Bahasa Indonesia both written and spoken is required. Working knowledge of

Acehnese is an advantage.


Interested candidates
are invited to send the application in ENGLISH, with:

a) Cover letter,
clearly specify suitability and availability date,

b) Complete the
Personal History Form which can be
downloaded at the following link :

c) Detailed curriculum vitae, including historical
salary and minimum three referees (preferably former direct supervisors).

Only applicant
who meet the above qualification will be short-listed

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