Social & Scientific Systems, Inc. is looking for Financial/Procurement Analyst with the following requirements and job description:
Provide financial/procurement support to Social & Scientific Systems, Inc. (SSS) for the Indonesia Research Partnership on Infectious Disease (INA- RESPOND) Secretariat in Jakarta, Indonesia. Candidate must be comfortable working in a fast-paced environment with a high volume of work, and must be fluent in both written and spoken Bahasa Indonesia and English.
DUTIES AND RESPONSIBILITIES:
Tasks to Support SSS Financial & Administrative Tracking and Reporting:
Coordinate and support the financial management and other business operations activities for all current and future
studies supported by the Network:
o Formulate budget projections.
o Assess, monitor and control Network projected spending and actual expenditures against budget.
o Prepare financial reports such as budget versus actual reports, and management discussion and analysis
o Monitor and prepare yearly reports on the location and condition of Government Funded Equipment (GFE) and
submit to SSS.
Perform procurement functions and negotiate best prices with vendors. Provide documentation of vendor costs in an
Excel spreadsheet and justify supporting choice of vendor.
Proactively coordinate the ordering of office supplies, assuring that supplies are stocked.
Work with SSS-Headquarters staff (SSS-HQ) to ensure that contract authorizations are in place, such as are required for
travel, conference, hotel and purchase of equipment. Prepare budget for regional travel to meetings and reconcile travel
expense forms if necessary.
Process invoices and prepare Expense Reports (EAs) and send them to finance for payment.
Maintain project files and project-specific contact databases.
Perform other office, and financial duties as directed by the Finance & Administrative Manager.
Assist in preparation of monthly financial reports for submission to SSS on the activities, problems/resolutions, and plans
for the coming month and submit by the 5th of every month.
Reviews and updates the Office Inventory List.
Tasks to Support the Conduct of Clinical Trials In Indonesia:
Support the National Institutes of Health Research and Development (NIHRD) with the review of the Monthly Financial
Report from research sites and take corrective action in case of errors.
Review Budget Activity Fund Request and the Settlement Report from all regional offices.
Prepare financial analysis as requested.
Process travel expense reports for research site staff and consultants.
Inspect deliveries against the orders and track the status of outstanding orders.
Other duties as assigned by the supervisor.
Skilled in operating standard office equipment
Strong knowledge of clerical and administrative procedures and systems such as filing and record keeping
Strong knowledge of principles and practices of basic office management
Fluent in Bahasa Indonesia and English languages, both written and verbal
Self-organized with a strong sense of prioritization. Must be comfortable working in fast-paced environment
Strong interpersonal skills and customer service orientation
Strong written and verbal communication abilities
High level of proficiency in Microsoft business applications, Excel and Word
High level of accuracy and attention to detail
The ability to competently and independently manage all of the Duties and Responsibilities with minimal guidance and supervision
To apply, please email your Resume/CV to Meity Siahaan at MSiahaan@s-3.com
Please write down the position that youd like to apply in the subject line of your email.
Interested parties should respond immediately.
Application closing date: 30 October, 2013
Only shortlisted candidates will be contacted.
No phone and e-mail inquiries, please.
More information about Social & Scientific Systems, Inc can be found on our website http://www.s-3.com/